Take a look:. The credentials area. This menu, accessed when you click on your display name in the top-right corner of the web page, is where you can sign into or out of a site, and where you can change any user-modifiable sections of the web page known as web parts, or little bits of code that are sometimes installed on SharePoint pages to do specific functions.
The Ribbon. SharePoint Online includes the Ribbon, a panel at the top of the window where almost all of the functions possible on a given page are grouped and displayed.
Like the Ribbon found in other Office apps like Word, the Ribbon in SharePoint Online is divided into tabs, each of which includes a set of related commands. Most SharePoint pages have the Browse tab on by default, which gives you a breadcrumb-style hierarchy helping you to navigate among pages on the site and see how you arrived at the current page. Under the Ribbon on the right, you will find the Search box, where you can type any sort of search query in, click the magnifying glass icon to the right, and then take advantage of the indexing engine on the site to get comprehensive results from any file that includes your search term.
The Quick Launch bar, running along the left side of your SharePoint web page, helps you jump among the various parts of your site, including to different lists, libraries, discussion areas, picture collections, the site Recycle Bin which works exactly like the Windows recycle bin except it holds items from the SharePoint site only , and a full tree-like view of all the places on your site. The whole point of SharePoint is to be a place where things can be shared.
SharePoint Online has a defined list of content types that you can create on a given site. A page. A page is exactly what it sounds like — a page that is edited within the browser using the editor functionality in SharePoint.
These pages primarily contain text, but you can embed images, links, lists, and other apps within them. A document library. You can create a document library that lets you upload Word files and other files to share. These document libraries offer the ability to check files out to make sure that only one person edits them at any given time, to keep versions on file so that you can see the revision history and activity of a given document, and to create folders to structure documents logically within the library.
Other kinds of libraries. A list. TRUE : SharePoint is also a powerful collaboration tool, and a place where users can work together toward a single unified goal. TRUE : While SharePoint is a great replacement for the company intranet, its capabilities extend beyond the sharing of basic information. SharePoint can be used with everything from databases to SAP modules.
SharePoint Online is a powerful tool for sharing and collaboration, one that is as versatile as it is useful. Whether you want to replace your expensive and outdated intranet, create a company wiki or collaborate across time zones , you can do it all with SharePoint Online. As a first step to see how Ontech can best assist you, you could also request a Free Network Discovery where we will identify existing or potential security vulnerabilities within your IT network.
Our highly qualified, skilled team of IT consultants will answer questions and help you ensure your business is positioned for growth and productivity, regardless of size and budget. A quick minute call is all it takes to see if we're a good fit. If we aren't for whatever reason, we'll point you in the right direction. Mobility is here to Stay. Out with the Old, In with the New. Getting started with SharePoint requires just a few simple steps. Create a SharePoint Intranet With SharePoint Online, businesses no longer need to devote time and resources into developing and maintaining a dedicated company intranet.
The most important qualities of a great SharePoint intranet are: Simplicity — the intranet should be easy to navigate, with links to the most frequently used items and regular updates to keep workers informed. Staff oriented — you are building the intranet for internal staff, not external clients and customers, and the design should reflect those priorities.
Promote your content — Even workers who access the intranet every day may not notice a new link or page. Communicate important changes via email, messenger and other means so employees do not miss out on the latest updates.
Create a Wiki Just about everyone is familiar with Wikipedia, and through SharePoint, businesses can harness the same power of sharing and collaboration. The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical. Not enough information. Not enough pictures.
Any additional feedback? Submit feedback. Thank you for your feedback! You can drag files from your computer into your document library,. Open a document in a document library. Share documents. Share sites. Create a team site. Add a list or library to your team site. In SharePoint in Microsoft , right-click a document in a library, and then click Version History you might have to scroll the menu , For SharePoint Server versions, click the ellipses Pages work with modern web parts, allowing users to easily customize their page by embedding videos, incorporating feeds from Yammer, adding documents and including images.
Lists and libraries have a modern look and feel with faster interaction, easy column management, better displays for mobile browsers and informative insights.
For example, if you are putting together a list on the total addressable market of different regions, the list may highlight the outliers at the top and bottom in different colors. There are also some cool new communication tools, like the Team News and Communication sites.
Communication sites are a place to share news, showcase a story, or broadcast a message to other people. Users can easily create communication sites for themselves from SharePoint Home without needing to contact IT.
Of course, allowing all users to easily create sites in an ungoverned fashion can also create sprawl and information issues. AvePoint, for example, uses this feature for its GTM Central site where we have consolidated all the collateral our sales teams need to effectively communicate and advise customers.
It is a well-designed, one-stop-shop also containing features like an internal product release blog, event calendar, library of market research, and more. AvePoint can easily feature the latest blogs or updated content in the site news, so our sales team is always up to date.
And, with the upgraded experience, you are automatically notified if you are:. With three straightforward permission levels to choose from, SharePoint is a great on-premises alternative to companies seeking the effortless sharing taking place in cloud office solutions.
It might seem obvious to say that empowering mobile workers is becoming more important than ever, but this trend has only been increasing over the past few years.
There are also improved sync clients for OneDrive for Business, ensuring users can access the documents they need from anywhere, on any device. This opens up solutions for organizations to sync files from Office and SharePoint on-premises to a laptop, pushing collaboration to the next level for office and mobile workers. The new platform can integrate with PowerApps and Flow, so creating custom workflows and adding new solutions to the environment is a cinch. Flow and PowerApps now PowerPlatform empower end users to discover and implement customizations as they need them, whereas previously they needed to submit a ticket and wait for the customization to be coded.
For example, with Flow and PowerApps you can build an Expense Approval using a point-and-click app design that leverages modern lists and libraries within SharePoint.
From there you can easily publish to the web, iOS, Android, and Windows SharePoint admins will be excited to hear this new integration is a great option for transforming existing InfoPath forms into a more modern environment.
This allows you to better prepare for the inevitable InfoPath depreciation. Previously, an admin might build or deploy a code-based solution into SharePoint. Now, the admin can leverage SharePoint Add-Ins.
Ultimately, this means the SharePoint environment will be easier to customize, less cluttered with code and more stable when updates are installed.
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